Registration Access System
A smart registration and access management platform for SDAIA, built to support participant registration, entry operations, badge printing, and live event monitoring.
Client
SDAIA
Date
Dec 22, 2024
Location
Riyadh
Project Overview
Qutell developed a smart registration and access management platform for the Saudi Data and Artificial Intelligence Authority during the Global Smart Cities Forum. The platform supported participant registration, entry operations, badge printing, and real-time operational monitoring for a high-attendance government technology event.
The Challenge
The event required a reliable system capable of handling large participant volumes, multiple attendance categories, fast check-in, on-site badge printing, and clear visibility for organizers throughout the forum.
The Delivered Solution
The solution combined bilingual registration workflows, access control operations, scanning support, badge printing, live dashboards, and operational reporting in one centralized platform. It helped event teams manage participant data, monitor entry points, and coordinate field operations with greater speed and accuracy.
Key Features
- Bilingual registration workflows in Arabic and English.
- Participant category management for visitors, staff, VIPs, and guests.
- Real-time check-in and access verification.
- On-site badge printing and registration desk operations.
- Live dashboards for attendance and operational monitoring.
- Structured participant data management and reporting.
- Controlled access workflows for high-attendance periods.
- Reusable platform foundation for future forums and conferences.
Results and Impact
The platform improved entry flow, reduced waiting time, enhanced organizer visibility, and supported accurate participant management during the forum. It also created a scalable event operations model suitable for future large-scale government and technology events.